Agenda 13 May 2013 AGM Houghton Parish Council


The Annual General Meeting of Houghton Parish Council will be held at Houghton Village Hall on Monday 13th May 2013 at 7.30 pm 

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1.                  Apologies

2.                  Election of Chairman and Vice Chairman and signing of Declaration of Interests Forms

3.                  Declarations of interest/amendment to existing Register of Financial Interests

4.                  Appointment to committees/outside bodies

                  a)  Village Hall Management committee

                  b)  Test Valley Association of Parish Councils

                  c)  Planning committee

                  d)  Flood Officer

                  e)  Parish Lengthsman

                  f)  Village Design committee

                  g)  Playground committee

                  h)  Allotments

                  i)   All Saints Church fundraising committee

5.                  Set dates for future meetings

6.                  Approval of minutes of meeting held on 4/3 & extraordinary meetings 2/4 & 16/4/13

7.                  Matters Arising From Minutes of 4th March 2013, Extraordinary meetings & Parish Assembly

                  a)  Lengthsman

                  b)  Dog fouling at Sheepbridge

                  c)   Wheelie Bins

                  d)  Highways – potholes

                  e)  Local Plan

8.                  Correspondence – see attached list

9.                  Finance – see attached list

Sign off accounts for year ending 31/3/13 – R&P acc, Bank Reconciliation & Actual v Budget

Review insurance/asset list

Increased costs for grasscutting

10.                Review standing orders, financial regulations, bank mandate and internal controls

11.                  Planning – see attached list

12.                  Playground Report

13.                  Village Design Statement

14.                  Parish Matters – Councillors

15.                  Parish Matters – Parishioners


Clerk to the Parish Council – Mrs Beverley Barker, 7 Stevens Drove, Houghton, Stockbridge. SO20 6LP.

 Tel 01794 389131. E mail

08 May 2013